Email configuration for Outlook 2010

Required:

  1. An E-mail account as already created on the Exchange Server,
  2. A wired Internet connection on campus or Vitrual Private Newtork (VPN) for non-UF network or wireless connections on campus such as “UF”. To obtain Gatorlink Anyconnect VPN Client Installation visit https://vpn.ufl.edu.

Server address:
For Exchange mailboxes: outlook.mail.ufl.edu

GatorLink Account:

This instruction requires a valid GatorLink account and password.  When the settings ask for username, please use the format ad.ufl.edu\username@ufl.edu

Step 1:
Open Outlook 2010. The example here is for Windows 8. If you use another version you could search for Outlook on your computer and run it in a similar manner.

1startOutlookfromScreen

Step 2:
Outlook 2010 - “Outlook 2010 Startup” screen appears as shown below. This is the wizard. If this is not the first time you set up Outlook please scroll down to the Not First Time Setup Note.

2wizardstart

Click “Next


Step 3:
Configure an email account.

“Account Configuration” screen appears as shown below.

3wizardsetuppromtp

Select “Yes” and then click “Next.”


Step 4:
Add a new email account.

“Add New Account” screen appears

Do not enter information in the boxes.

Select ”Manually Configure server settings or additional server types” as shown below.
Other options will be disabled.


4wizardmanual

Click ”Next


Step 5:
“Choose Service” screen appears as shown below.

5wizardexchange

Select ”Microsoft Exchange” and then click “Next.”


Step 6:
Enter the server settings.

“Server Settings” screen appears as shown below.

6wizardserverinput

Type ”outlook.mail.ufl.edu” in box titled “Server” for 2010 Exchange mailboxes as shown.

Ensure “Use Cached Exchange Mode” is selected.

Type in your GatorLink username  for your account in the box titled “User Name”in the following manner:
username@ufl.edu (note that this is not your email address, rather it is your GatorLink username followed by @ufl.edu)

Next, Windows will then ask you for your GatorLink credential in a pop-up box to access your mailbox.

7wizardaccount

Click on “Use another account”

8authentication

Enter your Gatorlink Credential in the format ad.ufl.edu\username@ufl.edu and your Password in the indicated boxes.

Click “OK
Outlook will configure your e-mail address based on your user name as shown below.

email assigned username

Click “Next”


Step 7:
Complete Installation

A “Congratulations” screen will appear as shown below.

final

Click “Finish” to log onto Outlook 2010.


Step 8:
Outlook will set up your mailbox but your mail, calendar, and contacts might not be ready right away.

9setupdone


Step 9:

A “Security and Settings” screen will appear as shown below.

10chooseupdatetype

Select the option you prefer to use.

Click “OK“.


Step 10:

An “Office Outlook” screen will appear similar to the one shown below.

new ofice window

You have successfully configured Outlook 2010.

ADDENDUM
Note for Not First Time Setup
If you had another account setup before the wizard would not open. To get to the mail setup you would have to do the following.

Addendum Step 1.  Locate Mail Setting.
On Windows 8 you could search for “mail” in the Settings category. On other Windows version you could go to Control Panel and select the “Mail” icon.

outlook2010mailprofilesearch

Addendum Step 2. Setup E-mail Accounts

outlook2010mailprofileaccount

Click on “E-mail Accounts” Button

outlook2010mailnew

Addendum Step 3. New E-mail Accounts

Click on the New Button

“Account Configuration” screen appears as shown below which will bring you back toStep 3 from above so you could continue with the normal set up.

3wizardsetuppromtp

[End of Addendum, please return to Step 3 from above to continue with setup instruction.]

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